Senior Paralegal - CoSec

FundRock LIS S.A. is a successful third-party UCITS management company and AIFM headquartered in Luxembourg and with an office in Dublin, delivering fund solutions to renowned investment managers and fund initiators. Founded in 2011, we focus on private equity, real estate, infrastructure and debt asset classes. Today we are the leading third-party AIFM in the private funds space.

In September 2022, our company was acquired by Apex Group. Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With over 13,000 employees globally, Apex Group provides services into 50 jurisdictions delivering an expansive range of services to asset managers, financial institutions, private clients, and family offices.

The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry; including fund raising solutions, fund administration, digital onboarding and bank accounts, depositary, custody, super ManCo, corporate services and a pioneering ESG and sustainability services.

Apex Group’s purpose is to be more than just a financial services provider and is committed to driving positive change to address three core areas; the environment and climate change, women’s empowerment and economic independence, education and social mobility.

We are seeking a dedicated and experienced Corporate Officer to join our growing team and play a key role in supporting the governance and administration of our Alternative Investment Fund structures. This position offers the opportunity to take ownership of a diverse portfolio, work closely with senior stakeholders, and contribute to the continued development of a high‑performing corporate services function within an international environment.

As a Corporate Officer (Alternative Investment Funds), you will play a central role in the corporate governance and administration of the funds and structures under our management. Your responsibilities will include:

• Managing and coordinating the day‑to‑day administration of funds and related vehicles, including board and shareholder meetings, investment transactions, and interactions with external stakeholders (notaries, LBR, occasional liaison with central administrators).
• Attending and supporting board and shareholder meetings.
• Overseeing the approval and filing process for annual accounts and organizing related governance meetings.
• Drafting minutes, circular resolutions, and other corporate documentation for Board and Shareholder meetings.
• Reviewing corporate documents prepared by colleagues to ensure accuracy and compliance.
• Ensuring strong corporate governance standards are maintained and all regulatory requirements are consistently met.
• Reviewing deliverables and overseeing established processes to ensure quality and efficiency.
• Collaborating closely with onshore and offshore teams, maintaining internal KPIs, and supporting the Team Leader in operational matters.
• Building and maintaining strong relationships with Boards, internal departments, intermediaries, and local authorities.

We are seeking a committed professional with the following profile:

• Minimum 5 years of experience in Corporate Secretarial services for Alternative Investment Funds in Luxembourg, ideally within a domiciliation or fund administration environment.
• Bachelor’s or Master’s degree in Corporate Law, Economics, Administration, or a related field.
• Strong knowledge of the Luxembourg fund industry and Luxembourg corporate law.
• Highly organized, able to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Exceptional attention to detail and a commitment to accuracy.
• Ability to work autonomously while contributing positively to a team-oriented environment.
• Excellent interpersonal skills, with the ability to communicate effectively with clients and colleagues at all levels.
• Strong client‑focused mindset and a pragmatic approach to problem‑solving.
• Outstanding administrative and organizational skills, with the ability to identify opportunities for process improvement.
• Fluency in German and English is mandatory.
• Proficiency in MS Office (Word, Excel, Outlook, Teams) and the ability to learn new systems quickly.

Joining our team means becoming part of an environment that values collaboration, professionalism, and continuous growth. We offer:

• A friendly, cooperative, and supportive team culture.
• The opportunity to contribute to a growing global organization with strong industry presence.
• Competitive remuneration aligned with your skills and experience.
• Ongoing training and professional development to support your long‑term career growth.

Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

As a vital team member and in return for your expertise, inclusive approach and commitment, we'll provide a favourable salary and the chance to join a passionate and welcoming team.

Benefits

As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs.

Disclaimer

Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent.

Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us