Payroll & Benefits Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Apex is seeking an accomplished Payroll & Benefits Manager to join our team. This is a pivotal, senior role responsible for shaping and overseeing our payroll and benefits strategy across multiple Luxembourg entities. Operating at the intersection of governance, operational excellence, and employee experience, this role requires a leader who combines deep subject‑matter expertise with the ability to drive continuous improvement in a fast‑moving, regulated environment. You will collaborate closely with global Centers of Expertise (COEs) and senior stakeholders across HR, Finance, Compliance, and Legal to ensure a harmonised and high‑quality service delivery.

Key Responsibilities

Payroll Leadership

• Lead and oversee the end‑to‑end payroll operations for all Luxembourg entities (approx. 1,000 employees), ensuring full accuracy, timeliness, and regulatory compliance.
• Ensure all payroll activities meet CSSF, tax, and social security obligations.
• Manage external payroll providers and technology partners, ensuring performance and service excellence.
• Partner with Finance on payroll accounting, reconciliations, and monthly financial reporting.
• Maintain audit‑ready documentation and robust internal controls.

Benefits Strategy & Administration

• Lead, manage, and optimise Luxembourg benefits programs (including health insurance, pension, meal vouchers).
• Benchmark and monitor benefit competitiveness to support talent attraction and retention.
• Manage vendor relationships, ensuring consistency and service quality.

Compliance, Governance & Risk Management

• Ensure full compliance with legal, regulatory, and internal policy requirements.
• Partner with Compliance, Legal, and Audit teams, particularly for requirements linked to the regulated banking entity.
• Drive adherence to data privacy standards (GDPR) across all payroll and benefits processes.

Team Leadership & Cross‑Functional Collaboration

• Lead and develop a distributed payroll & benefits team across multiple locations.
• Build partnerships with group COEs (HR Shared Services, Reward, Service Management) and global HR teams.
• Promote consistent standards, knowledge‑sharing, and alignment across international stakeholders.
• Contribute to a unified group‑wide approach to Total Rewards.

Strategic Contribution

• Advise senior leadership on payroll and benefits strategy, risk management, cost optimisation, and employee experience.
• Champion process automation and system enhancements; lead or contribute to transformation, integration, and scaling initiatives.

Your Profile

• 8–10+ years of progressive experience in payroll and benefits, including at least 5 years in a leadership or managerial role.
• Deep technical expertise in Luxembourg payroll legislation, tax and social security systems, and benefits administration.
• Proven experience in regulated environments (banking, financial services, or similar).
• Strong understanding of regulatory expectations, including those of the CSSF.
• Solid experience with payroll systems, vendor management, and process optimisation.
• Excellent communication skills, with a strong record of influencing stakeholders in cross‑functional, international environments.
• Fluent in English; French, German, or Luxembourgish is a strong advantage.

What We Offer

As a global organisation, our benefits reflect local market standards while supporting the wellbeing and growth of our people. We place strong emphasis on continuous learning and internal mobility. You will have access to professional development, sponsorship programmes, and in‑house training as part of our long‑term investment in talent.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us.