Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Company Secretarial Team Manager Role

Location: Dublin, Ireland
Department: Corporate Solutions
Employment Type: Full Time Permanent

The Role & Key Responsibilities :

Apex IFS is looking for a highly motivated individual to manage our Company Secretarial team which service a diversified client base under a rigorous control framework. The team consists of 7 onshore team members and 5 offshore team members servicing approximately 900 legal entities. The role holder will be responsible for leading and motivating this team and managing the delivery of our company secretarial services. This role holder will need to implement a framework and culture that clearly differentiates Apex from other players in the market. A key element of this role will be to demonstrate strong people management and development practices and implement a culture of autonomy and initiative in our team members whilst ensuring high quality services and efficiency in performance.

Responsibilities:

• To manage a company secretarial team of 4 -5 qualified/part -qualified company secretaries providing consistent quality services to agreed deadlines.
• Manage team resources in line with the Apex hybrid working policy to ensure continued service excellence .
• To work with the Senior Management to drive and manage the transformational efforts on the team to create a Company Secretarial Centre of Excellence.
• To develop a knowledge and understanding of the Company Secretarial services we provide, to identify further opportunities to sell those services and to develop other service offerings.
• Review and adapt procedures and processes to enable scalable growth of the team.
• To understand and anticipate changes to relevant treaties, laws, practices, and regulations to underpin the differentiated service delivery and identity and capitalise on fee opportunities with our internal and external clients in relation to these changes.
• Establish and maintain quality key internal and external relationships with a view to reaching and exceeding executive management and customer service expectations.
• To report on service delivery in the monthly performance metrics to the Senior Management Team, to ensure team accountability and service quality oversight.
• Establish and maintain sound motivational people management practices. Ensure employee development is aligned to business objectives and oversee and measure effective work processes and practices within the team.
• To ensure that the team is continually developing their expertise and maintain client and technical knowledge.
• Ensure the timely and accurate resolution of any internal or external issues and ensure effective open and clear communication processes are in place.
• Manage all related HR information, and compile and distribute departmental / functional / employee MI at pre -agreed intervals.

Skills Required :

• A Company Secretarial qualification is essential .
• A minimum of 3 years effective management experience in a professional environment .
• Ability to work effectively in fast paced, complex and dynamic work environment .
• Ability to prioritise and manage multiple tasks.
• Excellent interpersonal and leadership skills with an ability to communicate effectively (written & oral) at all levels .
• Excellent attention to detail & organisations skills and an ability to prioritise and manage multiple tasks under time pressure .
• Proven ability in embracing efficient use of systems & platforms .

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business .
• Exposure to all aspects of the business, cross -jurisdiction and to working with senior management directly .

Additional information : We are an equal opportunity employer and ensure that no applicant is subject to les

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us