Assistant Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Job Description

Corporate Secretarial Assistant Manager Company Secretarial Department Guernsey

Description This is a full-time position within a medium-sized team and will involve a large element of client contact, particularly at fund board level as well as with senior members of staff within our client base. The Corporate Secretarial Assistant Manager will be directly accountable to the Corporate Secretarial Director and their senior management team

Job specification

• Maintaining & updating relevant systems for client statutory matters
• Providing supervision and support to junior members of the corporate secretarial team
• Arranging and attendance at client board & shareholder meetings
• Provide support to committees and working parties such as the Board of directors etc.
• Preparation of board packs for distribution in advance of board meetings
• Liaison with directors, promoters, investment advisors and shareholders to arrange relevant meetings and resolutions
• Handling correspondence before and after meetings
• Obtaining and conveying legal/financial advice sought on behalf of the client
• Drafting minutes of client board and shareholder meetings
• Making statutory filings and notifications on behalf of client entities
• Generally maintaining the statutory records of client entities
• Ensuring that companies administered are operating within the scope of their memorandum and articles of incorporation, company law, applicable regulations and stock exchange obligations
• Maintaining meeting and corporate reporting schedules
• Assisting with ad-hoc projects, as required
• Proactively raise issues with senior management and encourage a solution driven environment
• Reinforce senior management messages and changes in working practice positively throughout the team
• Promote a risk management culture within the business by proactively highlighting areas where improvements can be made to reduce operational risk
• Any other duties in the scope of the role that the company requires

Skills Required:

• Educated to ‘A’ level standard, or equivalent
• Ideally qualified or studying towards a professional qualification such as ICSA or ACCA or equivalent (consideration given on case by case basis)
• Ideally 6 years’ relevant experience
• Excellent critical analysis and problem-solving skills
• Excellent communication skills, whilst being self-motivated and capable of prioritising and organising workloads as required
• Client Management: Ability to build and maintain strong client relationships in accordance with Apex Group standards
• Understanding of company law and fund regulations
• A good team player
• Strong Microsoft Word and Excel skills

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business
• Competitive remuneration commensurate with skills and experience
• Training and development opportunities

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us