Distribution Oversight Officer

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Role: Distribution Oversight Officer

Location: Valencia

Employment Type: Permanent

Role summary:

As a Distribution Oversight Officer, you will play a key role in ensuring strong governance across the distribution network. You’ll oversee distributors, safeguard compliance with marketing and distribution regulations, and manage fund passporting and cross‑border registrations. You’ll also lead due diligence on distribution partners, support clients with expert guidance, prepare clear and timely reporting, and collaborate with regulators and service providers to ensure smooth, accurate delivery of all distribution and registration activities.

Key Responsibilities:

• Ensure the adherence of FRMC and its delegates to the laws rules and regulations governing Marketing and Distribution activities – through oversight of the fund(s) marketing plan and the distribution network of the managed UCITS and AIFs.
• Perform Initial and Ongoing Due Diligence on the Distributors.
• Identify, assess operational risks and highlight findings/ recommendations (where relevant) in your due diligence report.
• Perform Initial and Ongoing Due Diligence on the Distributors via on-site visits, where required.
• Review documentation such as Prospectus, policies and procedures of the management company’s counterparts, due diligence reports, etc.; monitoring of Service Level Agreements with the distributors and other 3rd party distribution partners.
• Follow-up on any issues identified and escalation to the management if needed.
• Prepare fund’s board reports within the agreed deadlines.
• Communicate and maintain relationship with the delegates of FRMC and other 3rd party service providers.
• Establish communication with clients and provide proactive assistance on distribution related issues.
• Escalate issues when required.
• Assist the team with implementation of distribution related services.
• Ensure consistent, correct and timely delivery of services internally and to clients.
• Deliver distribution support services, such as market research and analyses, agreements review, research and selection of service providers, etc.
• Manage fund registration and distribution service for clients both UCITS and AIFs.
• Liaise with regulators, lawyers, clients and third-party service providers were required.
• Deal with the administrative modalities of funds registration, being compliant with the regulations, ensuring a high level of accuracy and respecting deadlines and procedures.
• Liaise with the Management Company’s Conducting Officers and contribute to regular reports, maintain documentation, identify potential breaches and escalate when required.
• Contribute to quarterly fund Boards, notably key performance indicators on distribution.
• Research and keep up to date on the cross-border notification procedures in the EU and non-EU countries.
• Keep up to date on any laws and regulation impacting marketing and distribution of funds (UCITS, AIFs, other unregulated funds as well).
• Maintain the internal distribution and registration databases

Skills / experience:

• You hold at least a bachelor's degree or equivalent in Economics, Law or similar qualifications.
• You are fluent in English with excellent written and oral communication skills, fluency in German would also be required.
• You demonstrate a good understanding of the investment fund industry, oversight requirements (as set forth in CSSF 18/698 and various ALFI guidelines), marketing and distribution of investment funds, KYC/AML related regulations, MiFiD II product governance and investor classification requirements, CBDF regulation (Article 4 of Regulation (EU) 2019/1156), etc.), UK OFR regime.
• You are keen to further develop your practical knowledge of laws and regulations applicable to financial services, both within Luxembourg and other jurisdictions.
• You have developed strong commercial awareness, analytical and communications skills.
• You are very organized and detail focused, able to multi-task
• You are energetic and solutions based team player who is willing to help and support your colleagues.
• You have a good working knowledge of Microsoft PowerPoint, Excel, Word and PowerPoint.
• Ability to communicate with the senior management internally and externally
• Previous experience in a Management Company/or Big 4 audit firm is an advantage.

What you will get in return:

• Private health insurance.
• Performance Bonus.
• Award System.
• 27 working days holiday + Public holidays
• Opportunities for professional development.
• Professional Development (CPD) and Study Guidance programs
• Positive and hospitable work environment.
• Opportunity to work with a diverse, agile and global team.
• Exposure to all aspects of the business and cross-jurisdiction.
• A genuinely unique opportunity to be part of an expanding large global business + more

At Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us