Assistant Manager CoSec/Legal

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

In this role, you will be responsible for the day‑to‑day corporate administration of regulated investment funds and related vehicles, with a strong focus on governance, quality, and client service.

Key responsibilities include:

• Managing the ongoing administration of funds and structures, including incorporations, liquidations, board and shareholders’ meetings, and investment-related transactions.
• Acting as a key point of contact for external parties such as AIFMs, regulators, depositaries, notaries, auditors, and other service providers.
• Preparing, attending, and chairing board and shareholders’ meetings, ensuring proper documentation and follow-up.
• Coordinating the approval and filing of annual accounts, including liaison with external auditors and organization of governance meetings.
• Ensuring robust corporate governance and full compliance with Luxembourg regulatory and legal requirements.
• Reviewing deliverables and maintaining oversight of operational processes to ensure accuracy, timeliness, and consistency.
• Supervising onshore and offshore teams, monitoring KPIs, supporting team leaders, and contributing to team development.
• Building and maintaining strong working relationships with clients, internal departments, intermediaries, and local authorities.
• Contributing to process improvements and operational efficiencies where appropriate.

Skills, Experience & Qualifications

• Minimum 5 years of relevant experience in traditional and alternative investment fund administration and corporate secretarial services, ideally within Real Estate structures in Luxembourg.
• Experience gained within fund administration, domiciliation, or professional services firms is strongly preferred.
• Bachelor’s or Master’s degree in Corporate Law, Economics, Business Administration, or a related field.
• At least 1 year of team supervision or people management experience.
• Strong knowledge of the Luxembourg fund industry and Luxembourg corporate law.
• Ability to manage multiple priorities, remain well organized, and meet deadlines in a fast‑paced environment.
• High level of attention to detail and accuracy.
• Comfortable working independently while contributing effectively within a team environment.
• Strong interpersonal and communication skills, with a professional and client‑focused approach.
• Very good organizational and administrative skills, with the ability to identify and suggest procedural enhancements.
• Fluent English is mandatory; German, French, or additional languages are considered an asset.
• Very good working knowledge of MS Office tools (Word, Excel, PowerPoint) and the ability to learn additional systems.

Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us