The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Role Purpose

Lead the end-to-end private equity fund accounting function across multiple vintages, strategies (buyout, growth, venture, co-invest, secondaries), and structures (LP funds, feeder funds, parallel vehicles, SPVs). Own the platform, process, people, and client service pillars to deliver accurate, timely financial reporting, investor servicing, and regulatory compliance at scale. Serve as a critical liaison with Front Office, Investor Relations, Tax, Compliance, and external administrators/auditors.

Core Responsibilities

1) Process (Operating Model, Reporting, Compliance)

Financial Close & Reporting: Own monthly/quarterly close for funds and feeder vehicles; deliver financial statements (US GAAP/IFRS), partner capital accounts, and investor-level reporting with high accuracy and speed.
Capital Activity Operations: Oversee end-to-end workflows for capital calls, distributions, true-ups, equalizations, and side letter economics—ensuring precision and timely investor communications.
Valuations & Waterfalls: Coordinate fair value measurements (ASC 820/IFRS 13) and run waterfall allocations (deal-by-deal/fund-as-a-whole) including carried interest, preferred return, and catch-ups.
Regulatory & Tax: Ensure compliance with AIFMD, Form PF, Annex IV, FATCA/CRS, and local filings. Partner with Tax for K-1/Investor tax packs and jurisdictional complexities.
Policies & SOPs: Author, maintain, and enforce global accounting policies, playbooks, RACI matrices, and escalation protocols. Drive QA/QC reviews and exception management.
Continuous Improvement: Lead Lean/Six Sigma initiatives; reduce close-to-report cycle time, lower error rates, and eliminate manual reconciliations through automation and standardization.

2) Client Service (LP/GP Experience, Stakeholder Management)

Investor Excellence: Serve as senior point of contact for LPs, addressing complex inquiries and bespoke reporting. Maintain SLAs for response times and accuracy.
Stakeholder Partnership: Collaborate with Deal Teams, Portfolio Monitoring, IR, Legal/Compliance, and External Auditors/Administrators to ensure seamless information flow and timely deliverables.
Onboarding & Transitions: Lead onboarding for new funds/investors, side letters, and transitions from/to administrators. Ensure change governance, cutover plans, and risk controls.
Communications: Produce clear, executive-ready materials—dashboards, variance analyses, waterfall summaries, and board/regulatory packs. Anticipate issues and proactively manage expectations.

3) Platform (Technology, Data, Controls)

Systems Ownership: Drive roadmap, selection, and optimization of the fund accounting tech stack (e.g., GL, waterfall, capital activity modules, data warehouse, BI/visualization tools). Champion automation for capital calls/distributions, waterfalls, and management fee/carried interest calculations.
Data Architecture & Governance: Establish standardized data models and golden sources for portfolio, capital activity, and investor records. Implement robust reference/master data management and reconciliation frameworks.
Controls & Security: Implement SOX-style internal controls, segregation of duties, audit trails, and role-based access. Ensure cyber-resilience and data privacy compliance (GDPR, CCPA as applicable).
Scalability & Reliability: Build repeatable, resilient operating models that support new fund launches, multi-currency books, and complex structures (blockers/aggregators). Target straight-through processing (STP) and best-in-class cycle times.

4) People (Leadership, Capability, Culture)

Team Leadership: Manage and mentor fund controllers and teams across locations/time zones. Build succession plans and career paths; cultivate a high-performance culture.
Workforce Planning: Align capacity with demand (fund launches, transactions, audit cycles). Optimize onshore/offshore mix and leverage managed services/administrators where strategic.
Skills & Training: Implement structured learning paths (PE accounting standards, waterfalls, systems), certification support (CPA/ACA/CFA), and cross-training programs.
Culture & Engagement: Promote accountability, continuous learning, and psychological safety. Recognize excellence and build inclusive practices that improve retention and productivity.

Key Performance Indicators (KPIs)

Timeliness: % on-time financial statements; close cycle duration; SLA adherence for capital calls/distributions and investor inquiries.
Quality: Error rate per reporting cycle; audit adjustments; reconciliation breaks; control deficiencies.
Efficiency: Automation coverage (% STP), cost per fund/vehicle, manual touchpoint reduction, productivity per FTE.
Stakeholder Satisfaction: LP satisfaction scores, internal partner feedback (IR/Deal teams), audit outcomes (no material weaknesses).
People & Culture: Engagement scores, voluntary attrition, bench strength/succession readiness, certifications completed.
Change Outcomes: Successful fund launches, system upgrades, and process transformations delivered on scope/time/budget.

Qualifications & Experience

Education: Bachelor’s/master’s in accounting/finance; CPA/ACA preferred.
Experience: 14+ years in private equity fund accounting or alternatives; track record leading multi-fund portfolios and complex structures (multi-currency, feeders, parallel funds, SPVs).
Technical: Deep knowledge of US GAAP/IFRS, ASC 946/820, waterfall mechanics (deal-by-deal/fund-as-a-whole), carried interest, fee mechanics (Syndication cost and deal cost fund, investment and investor level expenses), equalizations, and side letter economics.
Systems: Hands-on fluency with PE accounting platforms (e.g., Investran, Allvue, eFront, yardi, Workiva), BI tools (Power BI/Tableau), and workflow automation (RPA/Alteryx/Anaplan).
Leadership: Proven capability to manage global teams, transform processes, and influence cross-functional stakeholders at senior levels.

Competency

Operational Excellence: Process design, control frameworks, continuous improvement, and data-driven decision-making.
Strategic Thinking: Ability to translate firm strategy into operating model, tech roadmap, and staffing plans.
Communication: Executive presence; crisp written and verbal communication for LPs, boards, and auditors.
Judgment & Risk Management: Strong accounting judgment; proactive identification and mitigation of operational and regulatory risks.
Ownership & Bias for Action: Comfortable with ambiguity; drives outcomes with accountability.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us.

Vice President - Close Ended Fund Accounting - Night Shift