Executive Assistant_2861

Role Summary

The Executive Assistant provides high-level administrative and strategic support to the Head of Branch, coordinating cross-functional activities, managing governance processes, and enabling effective branch operations across Lines of Business.

Key Responsibilities

• Coordinate and drive activities for HOB; work across to keep projects on track.
• Manage project planning, tracking, and scheduling; create detailed project plans and integrate best-practice standards.
• Prepare presentation decks for business meetings and provide weekly/monthly progress dashboards.
• Managing visa related document and process.
• Monitor project budgets, annual forecasts, and actual expenses; track contracts and invoices.
• Coordinate the branch agenda including strategic meetings, Board sessions, and customer steering meetings.
• Ensure seamless communication between functions, other entities, external customers, and stakeholders.
• Run governance of the Leadership Team on behalf of the Head of Branch; prepare daily activities and meeting briefs.
• Coordinate overarching meetings and workshops; lead and support the office team (PA).

Key Requirements

• Academic qualification at MA, MSc, or MBA level (Business Administration, IT Management, or related field).
• 5+ years' experience in project management and leadership in a complex, international environment.
• Excellent stakeholder management and verbal/written communication skills.
• Results-driven, solution-oriented, and able to work autonomously under pressure and tight deadlines.
• Fluent English (mandatory); German or French are a plus.
• Experience in the insurance sector is a plus; ability to operate in a multicultural matrix organization.
• Minimum 18–24 months' prior experience within the organization or equivalent, with an excellent track record

Good to have

• Having a basic understanding or exposure to AI tools would be a plus.
• Familiarity with basic AI tools is considered an advantage.
• Basic knowledge or experience with AI tools will be beneficial.
• Exposure to AI tools, even at a basic level, is a value-add.
• A fundamental grasp of AI tools will be an added benefit.

Your benefits:

We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad

We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location)

From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered

Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach